Step by step. Official links included.
This is not legal, tax, or insurance advice. Read the official pages linked here. Partner offers are optional and labeled.
Philadelphia cleaning is rowhouses. Fishtown and South Philadelphia mean narrow stairs, no driveway, and baths that were renovated in pieces. Manayunk is hills. Chestnut Hill and Media are closer to a house-clean you can stage from a car. Say which of those you do. Move-outs and recurring both exist. A page with a suburban great-room photo will not convince a rowhouse owner you can turn around in the kitchen.
rowhouses with stacks and party walls, plus older suburban houses in the close-in towns cold winters, humid summers, ice, and nor'easters that test flat roofs and old masonry Rowhouse recurring cleans, move-outs, and suburban houses only where you listed them.
Start the route in Fishtown, South Philadelphia, and Manayunk. Add Chestnut Hill and Media when you can reach them the same day. Rowhouse owners hire a crew that understands shared walls, roof access, and a street with nowhere to stage a dumpster.
The Pennsylvania guide has the filing office. This page is the local version: what the first jobs are, which permit counter to call, and how to price a day here.
Some boxes are labeled Partner. ServiceBase has not joined those programs. The links go to each company's own homepage, not a tracking link. If a program later approves us, the address will change and we may earn a commission. You can file, insure, and bank anywhere. Official government links are not partner links. Nothing on this page is a discount code.
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The guide stays public. An account saves your state, city, and trade, and lets you mark each filing as you go. The advertising credit is reserved when you register. It can be spent after the free website is live.
Create a free account to track your progresscleaner names that work here are plain. Use one you can spell from a driveway in Fishtown.
Search it at the Pennsylvania Department of State before you order magnets. The voicemail, the invoice, and the Google profile should use that spelling.
Many cleaning companies start as a sole proprietorship and form an LLC when they hire the first employee or want the company name on the bank account. Either way, keep the money separate. An LLC does not decide whether you charge sales tax. That is a state revenue question. Read it. If you are the only person cleaning, say so. If a crew is coming, the structure and the insurance both change.
We do not have a filing fee for Pennsylvania that we are willing to print. The Pennsylvania Department of State publishes it. Sole proprietors who operate under their own name often skip this filing. Confirm that on the same site.
If your customers are in Philadelphia, the registered-agent address still has to satisfy Pennsylvania. Read the filing office's rule. A neighbor's kitchen table is not always an acceptable address.
An employer identification number is the business tax ID. The IRS issues it online at no charge and says you never have to pay a company to get one. If you form an LLC, file with the state first. The IRS says an EIN application can stall when the state filing is not done. A sole proprietor can often start with a Social Security number and get an EIN when a bank or a hire requires it.
Apply on the IRS page if you want the number yourself. LegalZoom, the partner beside this step, can request it while they form the company. That service is optional. The IRS fee is still zero either way.
Read the contractor board far enough to see whether ordinary house cleaning is on it. Then get the city business license and the state tax permit the revenue department describes. Post-construction cleaning can be a different rule from a recurring house clean.
State page: Pennsylvania home improvement contractor registration. Home improvement registration is not a license for every trade. Read the page, then check the city.
Philadelphia L&I permits is the local counter for work in Philadelphia. We are naming that office, not linking a fee schedule we have not read. Call them or open the city's own site and ask what a new cleaner has to register before the first job in South Philadelphia.
The Pennsylvania guide repeats the board link and tells you what we could not verify. Read it before you pay a filing service.
General liability covers damage inside a house and an injury on site. Ask the insurer about key custody and about employees before you send anyone else into a home. A personal auto policy is the wrong place to hide a car full of chemicals and vacuums if that car is how you work. Workers' compensation is a state question the moment someone is on payroll or, in some states, the moment someone is helping. Ask. Do not copy a headcount from another state.
Workers' compensation is a state program. Before anyone works with you, including a friend, ask an insurer and the state labor office whether you must carry it. This guide does not quote a headcount, because those rules differ and the state page is the source. The SBA page describes the common policies. It does not sell them. Buy the policy before you work in a house in Philadelphia.
Deposit cleaning payments into a business account the same week. Recurring clients pay small amounts, and those amounts disappear into a personal account. A simple note of which visit was paid is enough bookkeeping at the start. Set aside tax money every Friday.
The bank will usually ask for your ID, the EIN or your Social Security number, and the formation papers if you filed an LLC. A checking account and a habit of setting tax money aside are enough at the start.
Price by the visit, from bedrooms, bathrooms, condition, and extras. Ovens, fridges, and interior glass are where quotes go wrong, so name them as extras before you are standing in the kitchen. A recurring clean and a move-out are different prices. Write both down.
Humidity, hard water, pets, and stairs change the time. A price that assumes an empty suburban house will lose money in a walk-up. Raise the number after you have timed ten real visits, and tell recurring clients when the price changes.
cold winters, humid summers, ice, and nor'easters that test flat roofs and old masonry rowhouses with stacks and party walls, plus older suburban houses in the close-in towns That is why a price copied from another metro will miss. Rowhouse recurring cleans, move-outs, and suburban houses only where you listed them.
Write the price you want for the common job in Fishtown and the price you want for a far stop in Media. If the second number is not worth the drive, leave Media off the service area.
Claim the Google Business Profile for Philadelphia, PA. Set hours you answer. The service area should list Fishtown, South Philadelphia, and Manayunk if those are real stops, and it should leave off towns you will not drive.
Ask for a review after a clean job, and ask them to mention the neighborhood and the task. A review that says the work and Chestnut Hill helps the next search. A review that says 'great service' does not.
Google Business Profile, with photos of kitchens and baths you have finished. Reviews should mention the neighborhood and whether it was a recurring clean or a move-out. The website splits those services and the form asks for beds, baths, pets, and a date. ServiceBase publishes that page and keeps the requests. It will not book the calendar for you.
When the name and the phone are real, create the free cleaning site with Philadelphia already filled in. Quote requests land in your list. The site does not replace Philadelphia L&I permits.
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Signup asks for an email and a password. No card. This guide opens the next step with the trade and city filled in. You can change every line after.
Pick the service you can finish, search the name at the Pennsylvania Department of State, get the free EIN from the IRS, read the license page (Pennsylvania home improvement contractor registration), call Philadelphia L&I permits, insure the work, open a business account, and publish a page that names Fishtown and the jobs you want. Rowhouse recurring cleans, move-outs, and suburban houses only where you listed them.
Read the contractor board far enough to see whether ordinary house cleaning is on it. Then get the city business license and the state tax permit the revenue department describes. Post-construction cleaning can be a different rule from a recurring house clean. Start at the Pennsylvania home improvement contractor registration. Then ask Philadelphia L&I permits what the city adds.
Price by the visit, from bedrooms, bathrooms, condition, and extras. Ovens, fridges, and interior glass are where quotes go wrong, so name them as extras before you are standing in the kitchen. A recurring clean and a move-out are different prices. Write both down. cold winters, humid summers, ice, and nor'easters that test flat roofs and old masonry Time the first ten jobs in Fishtown and Manayunk before you copy a price from another city.
You can draft it. Put it in public under the name you will actually use, with the phone you answer. If the state requires the license before you advertise the work, wait. The free ServiceBase site does not file the company. Signup can open with cleaner and Philadelphia filled in so you are not retyping them.
Pennsylvania filing and license · Free cleaning website in Philadelphia, PA · All trades in Philadelphia, PA
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